St. Theresa's College of Cebu

Don Ramon Aboitiz Street, Cebu City 6000

Telephone No:  (032) 253-6337




        I.            Introduction

St. Theresa's College of Cebu is committed to protecting the sanctity of personal information and the rights of individual students to Data Privacy as stated in the Republic Act No. 10173, also known as the Data Privacy Act of 2012 (DPA), which aims to protect personal data in information and communications systems both in the government and the private sector.


STC of Cebu intends to act in accordance with Data Privacy Act of 2012 (DPA) and collaborate fully with the National Privacy Commission (NPC). STC of Cebu ensures that all entities processing personal data establish policies and implement measures and procedures that guarantee the safety and security of personal data under its control or custody, thereby upholding the student's data privacy rights. This Privacy Policy informs the student about the school's policy concerning the data that the school collects, utilizes, discloses and transfers including his/her personal data. In this policy, the terms data and information are used interchangeably. The term, personal data, includes the personal information, sensitive personal information, and privileged information.


This Data Privacy Policy and Agreement Form may be revised from time to time without prior notice, and such revisions will be known to you through our STC of Cebu website or by email.


     II.            What kind of information does STC of Cebu collect, acquire and generate?


STC of Cebu collects, acquires and generates personal data from its present, previous and future students. The student's data are collected upon enrolment and during their entire stay at the school. This data may consist of written records, photographic or video images, and digital file. The data collected may entail the following:

  full name, address, contact numbers and other contact details;

  birth date and place of birth, nationality, immigration status, religion,

  email address;

  family history including the data on parents, guardians and siblings;

  academic performance and disciplinary record of student from the previous school;

  health or medical record, psychological assessment records, disciplinary records, and physical fitness information;

  data collected on student's academic and co-curricular performances and activities;

  Guidance Cumulative Records which consist of interviews or conferences, exam results, behavioral information, and other guidance assessments;

  Student's Permanent Records including transcripts and the academic record of the student in STC of Cebu

  Socio-economic profile of student's family;

  ITR of parents for ESC (Education Service Contracting) requirements; and

  Billing and other financial information.


   III.            How will STC of Cebu use the student's information?

The collected, acquired and generated information is used exclusively for the following purposes:

  evaluating applications for admission to the school;

  processing confirmation of incoming or transfer students in preparation for enrollment;


  recording, generating, and maintaining student records of academic and co-curricular performances;


  recording, storing, and evaluating student output such as assignments, seatwork, quizzes, long tests, summative exams, term papers, theses, research papers, reflection journals, essays, presentations and other performance tasks;


  recording, generating, and maintaining records, whether manually, electronically, or other means, of class attendance and participation in curricular and co-curricular activities;


  establishing and maintaining student information systems;


  sharing of grades between and among faculty members, and others with legitimate official need, for academic deliberations and evaluation of student performance;


  processing scholarship applications, grants and other forms of financial assistance;


  investigating incidents that relate to student behavior and implementing disciplinary measures;


  maintaining directories and alumni records;

  compiling and generating reports for statistical and research purposes;


  providing services such as health, insurance, counseling, information technology, library, sports/recreation, transportation, parking, campus mobility, safety and security;


  managing and controlling access to campus facilities and equipment;

  communicating official school announcements;


  sharing marketing and promotional materials regarding school-related functions, events, projects, and activities;


  soliciting  participation in research and non-commercial surveys;

  posting of academic and co-curricular achievements within the school premises and/or website; and

  for accreditation, professional development of faculty and staff, and research  like the action research done by the teachers for the improvement of instruction.


   IV.            How will STC of Cebu share, disclose or transfer student's information?


STC-Cebu may share, disclose or transfer student's information for purposes such as:

  posting of official class lists and class schedules in  the class room and school bulletin boards or other places within the campus;


  providing of information to persons, including parents, guardians or next of kin, as required by law or on a need-to-know basis as determined by the school to promote the student's best interests, or protect his/her health, safety and security, or that of others;


  providing academic institutions, companies, government agencies, private or public corporations, or the like, upon their request, with scholastic ranking information or certification of good moral character for purposes of admission;


  giving  information to potential donors, funders or benefactors for purposes of scholarship, grants and other forms of assistance;


  distributing the list of graduates and awardees during  completion ceremony and commencement exercises;


  reporting and/or disclosing information to the NPC and other government bodies or agencies like Department of Education;


  sharing information for accreditation and school ranking purposes like Philippine Accrediting Association of Schools, Colleges and Universities;


  answering or responding to inquiries verifying that he/she is a bona fide student or graduate of the school;

  conducting research for purposes of institutional school development;


  sharing directory information to the STAA(St. Theresa's Alumni Association);


  complying with court orders and /or other legitimate interest;


  publishing academic and co-curricular achievements and success, including honors lists and names of awardees in school bulletin boards, website, social media sites and publications;


  sharing  academic accomplishments or honors and co-curricular  achievements with schools the student graduated from or was previously enrolled in, upon their request;


  marketing or advertising to promote the school, including its activities and events, through photos, videos, brochures, website posting, newspaper advertisements, physical and electronic bulletin boards, and other media;

  publishing communications with journalistic content, such as news information in STC of Cebu's publications like The Catalyst,  Star, and Yearbook , social media sites and news and media organizations; and

  live-streaming of school activities and events.


      V.            How will STC of Cebu store and retain your information?


STC-Cebu will retain student's relevant personal data for an indefinite period for historical and statistical purposes. The retention period is provided by law and/or a school policy, all affected records will be securely disposed of after such period.


Students' personal data are stored and transmitted securely in paper and electronic formats, including databases that are shared between the school's different units or offices. Access to student's personal data is limited to a school personnel who has a legitimate concern in the student  for the purpose of carrying out his/her duties. The school will not allow excessive use of the student's personal data.


   VI.            How will STC of Cebu handle data breach?


STC of Cebu recognizes the student's rights with respect to his/her personal data, as provided by the DPA. If he/she chooses to exercise any of his/her rights, or if he/she has questions about how the school processes personal data, the school will consider his/her request and reserves the right to deal with the matter in accordance with the law.


Should a student have concerns regarding his/her privacy rights, this Agreement Form or any matter regarding the Data Privacy Act of 2012, he/she may contact the school's Data Protection Officer through the following details:


Email to

Call the trunk line

032-253 6337--- local    146

Write to

The Data Privacy Officer

St. Theresa's College of Cebu

Don Ramon Aboitiz Street, Camputhaw

Cebu City Philippines, 6000


  VII.            Agreement Form


I have read St. Theresa's College of Cebu Data Privacy Policy and express my consent for the school to collect, utilize, disclose and transfer my personal data articulated in the policy for the purpose of school administration, and for STC of Cebu to meet its statutory obligations to its students and graduates.